Onboarding is a guided handover, not a software install. The WoodComply team handles set-up; your operator runs the platform from day five onwards. No IT department needed, no servers, no project plan.
Each step splits the work between our team and yours. We do the technical lift; your operator focuses on production knowledge — supplier contacts, plot history, paperwork that already exists.
The WoodComply team creates your company account, configures the workspace and bulk-imports your supplier base from the list you share — CSV, spreadsheet or whatever you already keep.
Account creation, workspace configuration, supplier import, language pack activation.
Company details, supplier contact list, primary operator’s email and language preference.
GPS coordinates from your top suppliers run through Copernicus / Sentinel-2 verification. Each plot returns a verdict and a baseline — and that result enters your audit trail from day one.
Pipeline runs, edge-case review (clouds, snow, seasonal noise), threshold calibration.
Plot coordinates from existing supplier records, or a contact route to gather them quickly.
A ninety-minute walkthrough in your operator’s native language. We cover daily workflows: adding a supplier, verifying a plot, generating a DDS, downloading XML for TRACES NT submission.
Live walkthrough, recorded session, written handout in Latvian, Lithuanian or Estonian.
The operator and any supporting staff — procurement, accounting — who will touch the workflow.
Your team produces a TRACES NT-ready DDS in production — for a real shipment, with a real supplier, end to end. From day five, the platform is yours; we move into the background.
Stand by during the first live DDS, handle any TRACES NT format edge cases, sign off the cut-over.
Run the verification, generate the DDS, download the XML and submit through your own TRACES NT account.
Behind every five-minute verification: seven sequential stages of geospatial analysis, vegetation-index computation and cross-referenced classification. Built on Python, Copernicus and the same scientific datasets the regulator trusts.
The operator submits GPS — point or GeoJSON polygon. Validated against forest extent.
< 1 secTwo requests to Copernicus: image closest to 31 Dec 2020, latest available image.
30–120 secRaster preprocessing, NDVI / EVI calculation across four spectral bands per period.
15–45 secIndependent forest-loss check against the University of Maryland reference dataset.
5–20 secVerdict: no signs of deforestation · changes detected — manual review · high risk.
< 1 secTemplate engine produces the XML and PDF in TRACES NT-compatible format.
10–30 secDDS, source images, intermediate analysis archived for the five-year EUDR window.
PersistentThe operator downloads the XML and uploads it through their own TRACES NT account.
ManualNo spreadsheets, no PDF stitching, no screenshots from satellite portals. A typical shipment from coordinates to TRACES NT submission takes under ten minutes including the upload step.
Enters the supplier’s name, contact and harvesting region. Or invites the supplier to enter their own coordinates through the supplier portal.
Either pastes GPS coordinates of the harvesting plot, or uploads a GeoJSON polygon. Single point or polygon — both are accepted.
The platform queues the request, runs the satellite analysis, cross-references Hansen, and returns a verdict in five minutes for a fresh plot — under a minute for a re-check.
For a “no signs of deforestation” verdict — proceed. For “changes detected”, the operator reviews the change map and decides per Article 8 EUDR. The decision is recorded in the audit trail.
A single click produces the Due Diligence Statement in TRACES NT-compatible format. Available as XML for upload and PDF for the customer’s archive.
The operator uploads the XML through their own TRACES NT account. WoodComply does not submit on the customer’s behalf — the platform produces the file, the operator files it.
The submission reference returns to WoodComply and joins the audit trail. From that moment, the entire chain — verification, DDS, submission record — is one click away during a regulator audit.
If your question is not here, the free EUDR audit is the fastest way to get a concrete answer — on your own data, with no obligation.
No. WoodComply is a web platform — Chrome, Firefox, Safari or Edge in any recent version is enough. All processing runs on our infrastructure; the operator’s computer is used only for input and viewing.
You do, through your own TRACES NT account. WoodComply produces the XML in compatible format; the operator uploads it. Per Articles 4 and 8 EUDR, the final submission and shipment decision remain with the operator — the platform supports the due-diligence process, it does not act as the regulated entity.
The platform flags the risk and returns a change map showing where within the plot vegetation indices have shifted. The operator reviews the evidence and decides the next step — request additional documentation from the supplier, exclude the plot, or proceed with mitigation. The decision is recorded in the audit trail.
Latvian, Lithuanian and Estonian planned at launch in each market. The interface — operator screens, dashboards, supplier portal, training materials — runs in the local language. The DDS itself is generated in the format the EUDR Information System expects.
For a typical sawmill with 15 to 30 suppliers — no. The platform replaces 300 to 500 hours of manual work per year with around 50 hours on the platform. The operator role is procurement or documentation staff, not a dedicated compliance hire.
The architecture sits behind an abstraction layer between the platform core and external systems — Copernicus, TRACES NT, Hansen GFW. When the EUDR Information System schema or the DDS specification updates, we ship the change centrally. No customer action required, no version pinning.
The free EUDR audit is the cleanest way to see how WoodComply behaves on your real chain. Forty-five minutes of your time, a personalised PDF in five working days, no obligation.